Data Protection

DATA PROTECTION SUMMARY AND CONSENT As a Pre-school it is necessary for us to collect personal information about you and your child. The reason we do this is to meet legal obligations under the Early Years Foundation Stage 2017. We also have a legitimate interest to ensure your child’s safety and well-being and to provide a good quality service based on your child’s individual needs. Please see below for details of the types of information we collect.

For comprehensive information about how we protect your data see our Data Protection Policy and Privacy Statement – parents and carers

Sharing information with others – Sometimes we have to confirm or share information with other organisations. If we need to do this, we will make it clear to you on the forms you complete giving us the information. We will inform you before sharing any of yours or your child’s information unless there are extenuating circumstances. In some cases, a third-party organisation, such as a funding body, may require you to sign an agreement to allow your information to be shared e.g. on a funding form. Please read all paperwork thoroughly before signing, so that you know exactly how your information will be used.

  • Information – We will make sure that the information about you is accurate and up to date when we collect or use it. You can help us with this by keeping us informed of any changes to the information we hold about you.
  • Information security – We will keep information about you and your child secure. We will protect your information against unauthorised change, damage, loss or theft.  All information collected on paper forms is kept locked away. Our computers and lap tops are password protected.
  • Keeping information – We will hold information about you and your child only for as long as the law says. After this, we will dispose of it securely.
  • Openness – We will tell you what kinds of information we hold and what we do with it.
  • Access and correctness – Whenever possible, we will let you see the information we hold about you and correct it if it is wrong.
  • In general – We will comply with the Data Protection Act 2018 and the General Data Protection Regulation 2018.  We will do this through the Noah’s Ark Data Protection Policy.  We will help you with any questions or problems that you may have with the Data Protection Act 2018, the Human Rights Act 1998 or the Freedom of Information Act 2000.  If we cannot help you, we will give you advice on where to write to get the information you may need.
  • Our Commitment – We will only collect information that is necessary for what we do. We will be fair in the way we collect information about you. We will tell you what we intend to do with the information about you. Where practicable, we will collect information directly from you. If we collect information about you from someone else, we will make sure you know that we have done this whenever possible.